Job Title: Operations Coordinator
Department: Homebuilding, Development and Construction (KC and KMC)
Reports To: Director of Construction, Vice President of Development and Senior Vice President
Coordinates Info for: Peter Benson, Scott Chomiak and Tony Ganong
FLSA Status: Non-Exempt
Prepared By: Peter Benson
Prepared Date: 07/15/2024
Summary Coordinates activities in construction, development, and general homebuilding operations by performing the following duties to support homebuilding management for Koelbel Communities (KC) and Koelbel Mountain Communities (KMC).
Essential Duties and Responsibilities include the following. Other duties may be assigned. The Company is currently growing quickly, and the structure of roles and responsibilities may evolve.
Assists the Director of Construction with:
- Permitting: Building relationships with municipalities, ordering plot plans, research fees, and coordinating and compiling other various plans and reports as needed.
- Provide (print/order) plans and other information to the field as needed.
- Maintain construction documents
- Tracks to applications, payment, and completion of water, gas and electric laterals and meters to ensure that they are applied for as soon as possible and that they don’t fall through the cracks.
- Coordinate, file and distribute engineering letters and inspection reports.
- Assist with tracking production schedules/starts as needed
- Generate check requests for permitting or other needs.
- Create and manage utility processes for the various communities.
- Coordinate documents with third-party Warranty company and Closing Coordinator and others as needed.
- Administer and track warranty items and assist in the implementation of the new Warranty Department and processes.
- Creation and management of project files (paper and electronic)
- Scheduling and coordination of meetings
- General administrative support and organization
- Track and expedite Change Orders and NSO’s in BuildTopia
Assists the Senior Vice President and Vice President of Development with:
- Plotting, printing and assembling of plan sets for design reviews and meetings
- Preparation of meeting minutes and distribution at certain meetings (HOA, DRB, etc.)
- Follow up and distribution of consultant/subcontractor contracts
- Deliver documents and checks that cannot be otherwise completed by Quick Silver
- Preparation of certain applications (SUDP, SWMP, etc.)
- Creation and management of project files (paper and electronic)
- Scheduling and coordination of meetings
- General administrative support and organization
Supervisory Responsibilities
This job has no supervisory responsibilities.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical – Collects and researches data.
Design – Demonstrates attention to detail.
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
Technical Skills – Strives to continuously build knowledge and skills.
Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills – Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control.
Oral Communication – Listens and gets clarification; Responds well to questions.
Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.
Teamwork – Balances team and individual responsibilities; Gives and welcomes feedback.
Business Acumen – Understands business implications of decisions; Aligns work with strategic goals.
Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
Ethics – Treats people with respect; Keeps commitments; Works with integrity and ethically;
Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.
Judgement – Exhibits sound and accurate judgment; Includes appropriate people in decision-making process.
Motivation – Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles.
Planning/Organizing – Prioritize and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.
Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality – Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity – Meets productivity standards; Completes work in timely manner; Works quickly.
Safety and Security – Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality – Is consistently at work and on time.
Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate’s degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills
To perform this job successfully, an individual should have knowledge of and experience with Database software; Development software; Scheduling Software; Project Management software; Excel Spreadsheet software and Word Processing software.
Other Skills, Abilities, and Other Specific Responsibilities
Construction Warranty Administration
Compilation of permit packages including plot plans, architectural plans, structural
plans, truss plans, permit application, fee and tap schedules, check requests.
Creation and maintenance of construction files, field support.
Distribution of P.O’s to field.
Creation and maintenance of warranty files.
Input and maintenance of the construction scheduling system, printing
and distribution of plans as needed.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Alignment with Company Values:
Passion
A passion for the land and built environment coupled with a desire to build and create community is the engine that drives our company forward.
Sense of Urgency
Whether for our buyers, tenants, investors, bankers, or communities working hard to solve problems or overcome challenges quickly ensure we accomplish our goals and maintain good relationships.
Perseverance
Our industry faces inherent headwinds as we make lasting and positive changes for our communities, tenants, and buyers, feeling undaunted in the face of adversity is necessary to see our company meet its goals.
Attention to Detail
A focus on the small details whether it is in accounting, construction, due diligence, finance, or entitlements ensures that we can minimize risk and maximize quality.
Problem Solving
Identifying an issue, critically thinking about a solution, and successfully implementing a response will ensure our continued success in an evolving market and economy.
Anticipatory
The foresight to identify problems, tasks, and opportunities with enough time to respond proactively allows us to act, not react.
Caring
Having compassion and sympathy for our tenants, buyers, and co-workers provides us the guidepost to make the right decision.
SALARY RANGE: Depending on experience and qualifications.
COMPUTER: A company computer and email account will be provided for business use.
WORK LOCATION: Koelbel Denver office.
BENEFITS: Healthcare, vision, dental and 401k matching. Benefit specifics will be supplied along with any offer letter.
VACATION: 2 weeks per year increasing in accordance with Employee Handbook.
HOLIDAYS: Position will receive company holidays as per the company handbook.
